> For the complete documentation index, see [llms.txt](https://help.visuary.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.visuary.com/guide-visuary-en/settings-and-subscriptions/licences-users-and-workspaces.md).

# Licences, users and workspaces

Invite collaborators to join your Workspace so they can access all your projects, actively collaborate on them, and create new ones. This helps foster smooth, responsive team collaboration.

{% hint style="info" %}
**To distinguish it from sharing a project one-off by link or invitation:** adding a user to your Workspace gives them permanent access to all Workspace projects, not just a specific project. Click [here](https://help.visuary.com/le-partage-et-export/le-partage) to learn more.
{% endhint %}

**One or more Workspaces?**

Depending on your organisation, Visuary adapts to two setups:

* **A shared Workspace** : all your collaborators access the same projects within a single Workspace
* **Several Workspaces** : useful if you manage several separate agencies or branches. Each Workspace has its own members and projects. The owner account keeps an overview of all Workspaces and can switch from one to another to manage them individually

{% hint style="success" icon="circle-question" %}
If you are interested in the multi-Workspace option, feel free to contact us at <assistance@visuary.fr>. We'll get back to you quickly to help you with licence purchases and Workspace creation.
{% endhint %}

***

<h3 align="center">Subscribe to new licences for your collaborators</h3>

To collaborate properly in the same Workspace, each user must have their own licence.

**To do this, start by subscribing to additional licenses:**&#x20;

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZFcDkdPcFkKsLAju8DW3%2Fuploads%2Fcfws02vRFDYwI9ZPZrJP%2Fajout_licence.mp4?alt=media&token=fefb4440-a828-4239-8395-b42ed3012886>" %}
Buy additional licenses
{% endembed %}

To buy additional licenses:&#x20;

1. Click on "**Subscriptions**"
2. Click on the "**Manage my subscription**"
3. Click on the "**Change subscription**"
4. Adjust the desired license quantity by clicking on the "**+**"
5. Click on "**Continue**"
6. To confirm, click the button "**Subscribe and pay**"

***

<h3 align="center">Add collaborators to your Workspace</h3>

After purchasing the new licenses, you will need to **add your collaborators to your Workspace:**

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZFcDkdPcFkKsLAju8DW3%2Fuploads%2F55wv4fadqZVtFbuEic52%2Fajout_utilisateur.mp4?alt=media&token=8d3ac2df-e2a1-43a8-bab4-701bb394fb5f>" %}
Add users to a Workspace
{% endembed %}

After purchasing the new licenses, add your collaborators:

1. Click on **"Settings"**
2. In the "Members" section, click the **"Add user"**.
3. Fill in all the fields and **assign a "Role"** to the user from the following choices:&#x20;
   * Administrator: Has all rights except billing.
   * Editor: Can edit plans and estimates.
   * Viewer: Has access to the plans, cannot edit them.

#### If you manage several Workspaces

Licences are attached to your account, purchased from your main Workspace, and can then be assigned to members on any of your Workspaces.

{% hint style="success" icon="lightbulb" %}
No need to buy licences separately on each Workspace: once purchased from your main Workspace, they are available to add members across all the Workspaces you manage.
{% endhint %}

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZFcDkdPcFkKsLAju8DW3%2Fuploads%2Fa1d2jWORDG1C5JUZfEzH%2FAjout_user_multiWS.mp4?alt=media&token=ec67e36a-55d3-4eb9-90a2-e16791d24361>" %}
Managing multiple Workspaces and adding collaborators
{% endembed %}

If you manage several Workspaces:

1. **Start by selecting the Workspace to which you want to add users** on the left side of the screen (the selected Workspace is shown in blue).
2. Click on **"Settings"**
3. In the "Members" section, click the **"Add user"**.
4. Fill in all the fields and **assign a "Role"** to the user from the following choices:&#x20;
   * Administrator: Has all rights except billing.
   * Editor: Can edit plans and estimates.
   * Viewer: Has access to the plans, cannot edit them.

***

<h3 align="center">Delete users from a Workspace</h3>

{% embed url="<https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZFcDkdPcFkKsLAju8DW3%2Fuploads%2FBKdKGS80IMUwlhZArpM1%2Fsupprimer_utilisateur_WS.mp4?alt=media&token=b324d032-234e-4b8d-af95-5f0e2896ae27>" %}
Delete a user from a Workspace
{% endembed %}

To delete a user from a Workspace:&#x20;

1. Click on **"Settings"**
2. In the "Members" section, click the **3 dots** icons located to the right of the user's name.
3. Click on **"Delete"**

{% hint style="success" icon="lightbulb" %}
If you added a collaborator to the wrong Workspace, first remove them, then add them again in the appropriate Workspace.
{% endhint %}

<table data-view="cards"><thead><tr><th></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td>Sharing</td><td><a href="/pages/0274f5cdfe1d43c8ab8286b11347f5029d7e7b49">/pages/0274f5cdfe1d43c8ab8286b11347f5029d7e7b49</a></td></tr><tr><td>Subscriptions and Billing</td><td><a href="/pages/15a847566ed119f9b9053021e4e8609f50bd1246">/pages/15a847566ed119f9b9053021e4e8609f50bd1246</a></td></tr><tr><td>Account settings</td><td><a href="/pages/96ecf77260e83a8460861c711fe7755b9d4cfdfe">/pages/96ecf77260e83a8460861c711fe7755b9d4cfdfe</a></td></tr></tbody></table>


---

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